Are you looking for ways to improve your virtual meetings?
In fact, 38% of employees experience mental fatigue from video calls while working remotely.
Some people also call it video fatigue.
Luckily, there is a powerful way to improve the video call experience for your team: video recordings.
Here are 14 benefits of video recordings in virtual meetings that will help you improve communication, collaboration, and engagement:
1) Improved communication
Guess what? Video recordings allow participants to see and hear each other more clearly, which can help reduce misunderstandings and miscommunications.
This definitely can lead to more effective collaboration and decision-making within the team.
Additionally, seeing and hearing each other can help create a more engaging and interactive meeting experience helping to foster a better communication and relationships among team members.
Research has demonstrated that the average viewer retains 95% of the message when it is presented in video form.
2) Enhanced collaboration
Video recordings allow team members who were not able to attend the live meeting to catch up and stay informed about the discussions and decisions made.
This happens all the time!
Having video recordings in a centralized place like Exploo ensures that all team members are on the same page and can contribute to the team’s efforts.
Even if they were unable to attend the live meeting.
Additionally, video recordings can be useful for reviewing the discussions and decisions made in a meeting.
This helps team members better understand the team’s objectives and how their work fits into the overall plan.
And can help improve collaboration and coordination among team members.
3) Increased engagement
Research has shown that people are more engaged in virtual meetings when they can see and hear each other.
Especially when they are not distracted by taking notes, etc.
Video recordings help to create a more personal and interactive experience.
By making sure you are recording the session, you remove the necessity of taking notes, help reduce distractions and make it easier for participants to focus and actively participate in the meeting.
Additionally, being able to see each other’s facial expressions and body language can help facilitate better communication and collaboration.
Overall, using video recordings can help create a more engaging and immersive virtual meeting experience.
4) Better decision-making
Video recordings can help your team make more informed and effective decisions because they allow participants to review the meeting later.
This can be especially useful for meetings that cover a lot of information or complex topics.
By being able to review the meeting, participants can better process and retain the information discussed, which can help improve their understanding of the subject matter and support better decision-making.
Additionally, video recordings can help provide a record of the meeting that can be used for reference in the future.
5) Enhanced accessibility
I am sure you can relate to this: You had some difficulty hearing something in the meeting but you did not want to interrupt the flow of the session.
Video recordings can enhance accessibility by providing a visual and auditory record of the meeting.
This can be especially useful for participants who may have missed the meeting or who have difficulty hearing or understanding what was said during the live meeting.
Additionally, video recordings can be useful for participants who need to refer back to specific information discussed during the meeting, or who want to review the meeting at their own pace.
Overall, using video recordings can help make virtual meetings more accessible and inclusive for all participants.
6) Improved training
Video recordings of virtual meetings can be used for training purposes in several ways.
For example, they can be used to provide a record of the training session for participants to refer back to later.
This can be especially helpful for complex or technical information that may be difficult to retain.
In one of my previous teams, we used a series of video recordings as training material to onboard new team members.
We had a playlist of 10 videos that completely onboarded new employees.
Overall, using video recordings in virtual meetings can provide a versatile and effective tool for training and development.
7) Better record-keeping
Video recordings are a permanent record of virtual meetings, allowing participants to refer back to them at a later date to review the content and confirm their understanding of the discussion.
They also can be used to create written transcripts of the meetings, which can be useful for reference or for sharing with people who were unable to attend the meeting.
Additionally, video recordings can be used to review the meetings later on to identify any key points that were discussed or to ensure that any decisions that were made were properly documented.
8) Greater flexibility
Video recordings can be watched at any time, making it easy for participants to review meetings, catch up on missed sessions, or share with others.
As recordings can be used as a reference for those who were unable to attend the meeting and can reduce the number of meetings.
Recordings can be shared with remote team members who are in different time zones, allowing them to watch the recording at their convenience and participate in the meeting discussions.
Recordings can even be used by team members to improve their performance in future meetings. This allows them to identify areas for improvement and take corrective action.
Video recordings make your team more flexible and reduce the number of meetings your team attends.
The time that your team can use to stay more productive.
9) Improved remote work
Video recordings allow remote workers to feel more connected and engaged with their team, reducing feelings of isolation and improving job satisfaction.
They can be shared with team members who were unable to attend the live meeting, or who want to review the content at their own pace.
Therefore video recordings also allow for greater flexibility and collaboration among team members in different time zones.
Your distributed team does not have to feel isolated anymore as video recordings allow them to participate in the discussion no matter when meetings happen.
10) Enhanced customer interactions
Video recordings can be used to capture feedback from customers during the meeting and share it with the relevant team members for further analysis and action.
They can be used to review customer interactions and identify areas for improvement in terms of customer service and communication.
Another option are session recordings (or sometimes called session replays).
Those are video recordings of how customers interact with your website.
With them you can gain a wealth of valuable insights into user behavior without needing to directly ask them for information.
Video recordings can be used to train new team members on effective customer interactions and provide them with real-life examples of successful interactions.
Exploo can be used to create a library of customer interactions that can be accessed by team members to learn from best practices and improve their interactions with customers.
11) Improved sales
Video recordings can help sales teams build trust and rapport with potential clients and increase the chances of closing deals.
In fact, a study conducted by Wyzowl found that 81% of marketers agreed that video has helped them directly boost sales.
If you are looking for ways to improve your sales, using video as part of your marketing strategy may be worth considering.
Video recordings can be used to showcase product features and benefits to potential customers or to deliver sales presentations to customers or prospects.
This allows sales teams to present their product or service professionally and engagingly, capturing the attention of the audience and increasing the likelihood of a sale.
Video recordings from customer presentations can also be used to follow up with customers after a sales presentation or demo.
This allows sales teams to review the customer’s feedback and questions, and develop strategies to address any concerns and objections.
12) Enhanced networking
Video recordings allow attendees to make connections and establish relationships with other attendees, even when meeting virtually.
Sharing the recordings with attendees who were unable to attend the meeting in real time allows them to catch up on the discussions and join the network.
Sharing the recordings with potential new members who are interested in networking can give them a glimpse of the networking opportunities and value offered by the group.
Reviewing the recordings can provide valuable insights and actionable items for attendees to follow up on and enhance their networking efforts.
13) Improved cost-efficiency
Did you ever have a meeting with too many attendees?
In big meetings, most people are not contributing.
Meetings, therefore, have the potential to become a huge waste for the team members and the company.
71% of managers said that their meetings are unproductive and inefficient and 67% of meetings are seen as „failures“.
Sharing meeting recordings are a great way to provide transparency on important discussions, increase knowledge sharing and ultimately reduce the number of meetings.
Do not invite for a long meeting, but share a short video quickly on Exploo with your team and enable them to watch it asynchronously.
14) Enhanced productivity
According to research conducted by Microsoft, attention spans tend to decrease after 30-40 minutes of a meeting, and stress levels can begin to rise after around two hours of video conferencing.
In other words, video conferencing drains your team’s energy.
As most companies have too many meetings, a lot of productivity is lost in meetings.
Video recordings can be useful in reducing the number of meetings because they allow people to access and review the information discussed in a meeting at a later time.
This can be especially helpful for meetings that are long or complex, as it allows people to review the information at their own pace and revisit specific points as needed.
As a library for all your video recordings Exploo increases the productivity of your team in a big way.
Conclusion
In short, video recordings can significantly improve the effectiveness and efficiency of your virtual meetings.
So if you’re not already using them, it’s time to start. ;)
Now I would like to hear from you:
How are you using video recordings to improve virtual meetings?
Did you ever use software to share, collect and manage your video recordings?
Either way, I would like to get in touch with you and introduce you to how Exploo can help you get more productive.
